Permissions & Collaboration

You can share access to your hoards with other users, allowing them to view or contribute to your collection.

Why Grant Access?

• Let family members help catalogue a shared collection
• Collaborate with a partner on a joint collecting project
• Give a researcher or archivist access to document items
• Share a private hoard with specific trusted people without making it public

Permission Levels

Hoardly offers three levels of access:

👁 View Only

The collaborator can see the hoard and all its items, but cannot make any changes.

Can do:

• View all items and their details
• Browse the gallery and use filters
• Export data for their own reference

Cannot do:

• Add, edit, or delete items
• Change any hoard settings

Best for: Friends viewing your collection, family seeing shared inventory

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✏️ Edit Items

The collaborator can add, edit, and delete items, but cannot change hoard settings.

Can do:

• Everything from View Only
• Add new items to the hoard
• Edit existing items (details, images, custom fields)
• Delete items from the hoard

Cannot do:

• Change the hoard name, description, or privacy
• Manage custom fields or tags
• Delete the hoard

Best for: Assistants helping catalogue, family members adding their own items

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⚙️ Full Access

The collaborator can do almost everything — only the hoard owner can delete the hoard.

Can do:

• Everything from Edit Items
• Change hoard name and description
• Modify privacy settings
• Add, edit, or remove custom fields
• Manage tags
• Grant or revoke permissions to others

Cannot do:

• Delete the hoard (only the owner can)

Best for: Co-owners, trusted partners in joint collections

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Granting Access

1. Open the hoard page.
2. Click the Settings button.
3. Go to the Permissions section.
4. Click Add Collaborator.
5. Search for the user by username or email.
6. Select a permission level.
7. Click Grant Access.

The user will receive a notification that they've been granted access.

Managing & Revoking Access

In Hoard Settings → Permissions, you can see a list of all collaborators and their access levels. You can:

• Change a collaborator's permission level.
• Revoke access entirely by removing the collaborator.

WARNING

Revoking access takes effect immediately. The user will no longer be able to view or edit the hoard (unless it's public).